Introduction

The art of taking meeting notes has been around for centuries. However, with the advent of technology, the mediums used to take notes have changed. Today, teams are relying more on collaboration tools such as Microsoft Teams to take meeting notes. In this blog, we will explore the different methods used to take effective meeting notes in Teams and how it can help teams be more productive and organized.

Setting Up a Meeting in Teams

To start with, the first step is to set up a meeting in Teams. To do this, simply go to the Calendar section of Teams, click on "New Meeting" and fill out the details such as the date, time, attendees, and agenda.

Agenda Driven Meetings

Having a clear agenda for the meeting is crucial to ensure that the meeting stays on track and productive. Teams have a feature called "Meeting Notes" where you can add the agenda and any important information before the meeting starts.

Live Captions and Transcription

Teams have a feature that provides live captions and transcriptions for the meeting. This is an important tool for those who are hard of hearing or for those who would like to have a written record of the meeting. It also helps to keep everyone on track as everyone can refer back to the transcription.

Sharing Notes

Once the meeting is over, Teams allows you to share the meeting notes with all the attendees. This feature ensures that everyone has access to the same information and eliminates the need for manual note-taking.

Assigning Tasks and Deadlines

Another great feature of Teams meeting notes is the ability to assign tasks and deadlines to the attendees. This helps keep everyone accountable and ensures that the tasks are completed on time.

Adding Attachments and Links

Teams also allows you to add attachments and links to the meeting notes. This is useful when you want to share additional information or resources with the team.

Integrating with OneNote

Teams also integrates with OneNote, which is a powerful note-taking tool. You can save the meeting notes directly to OneNote and access it later. This integration makes it easy to access the notes and keep them organized.

Taking Notes during the Meeting

While the meeting is ongoing, Teams allows you to take notes in real-time. You can either use the built-in note-taking feature or use OneNote to take notes. It is important to take effective notes during the meeting to ensure that you have a clear understanding of what was discussed.

Accessing Previous Meetings

Teams also allows you to access previous meetings and their notes. This is useful when you want to refer back to something that was discussed in a previous meeting.

Customizing Note-Taking Templates

Teams also allows you to customize your note-taking templates. This helps you to keep the notes organized and ensures that you have all the important information captured.

Exporting Meeting Notes

Finally, Teams allows you to export the meeting notes as a PDF or OneNote file. This is useful when you want to share the notes with someone who is not part of the team or for archiving purposes. Exporting the meeting notes also ensures that the information is stored securely and can be easily accessed in the future.

Collaboration in Real-Time

One of the best things about taking meeting notes in Teams is the ability to collaborate in real-time. Teams allows multiple people to add notes and information to the meeting at the same time. This helps to ensure that everyone is on the same page and eliminates the need for manual note-taking.

Conclusion

Taking effective meeting notes in Teams is crucial for keeping teams organized, productive, and on the same page. With features such as live captions, task assignment, and real-time collaboration, Teams has made it easier for teams to take meeting notes and stay on top of their work. So, if you want to ensure that your team is working at its full potential, start using meeting notes in Teams today!

How Hume Can Help

Hume is an interview intelligence platform that provides a solution to the challenges faced by hiring teams. With its ability to record, transcribe, and summarize interviews, Hume helps hiring teams unlock the potential of their interview data.

By having access to more objective data, hiring teams can make more informed decisions, eliminating the possibility of human bias. With Hume's ability to transcribe interviews in real-time, interviewers can focus on the candidate and the conversation, rather than worrying about taking manual notes.

Hume also provides an opportunity for interviewers to train and perform better by providing them with insights into their own performance. With its summary feature, interviewers can quickly review their interviews and identify areas for improvement.

Overall, Hume is a valuable tool for hiring teams looking to streamline their interview process and make better, more informed decisions. With its user-friendly interface and powerful features, Hume is the solution that can help hiring teams work smarter, not harder.